Assistant Manager (Fund Administration)
- Guernsey
- Permanent
- Full-time
- Becoming familiar with the Company's policies and procedures, inclusive of checklists.
- Demonstrate technical knowledge on fund structure mechanics and process, having the ability to problem solve and be the first point of contact for more complicated requests
- Develop and maintain strong, long-lasting relationships with our clients and external parties, proactively managing client expectations and turnaround times
- Actively monitoring client mailboxes and junior team members workloads to identify priority tasks to be completed and delegating tasks effectively.
- Take responsibility for ensuring team deadlines and key performance indicators are met and act as a key reviewer for quality control on the teams workload
- Create a cohesive culture between the different teams within the business
- Line managing junior members of the team and providing relevant coaching. Setting and measuring objectives as part of the annual performance cycle
- Work effectively with the senior leaders to ensure a smooth transition/onboarding of new business
- Reviewing and authorising treasury functions (payments, incoming funds, bank openings) within sign off levels on a timely basis, ensuring a high-level of accuracy
- Oversee the scheduling of board meetings, review the agendas, board packs and minutes and ensure any action points are dealt with in a timely manner
- Review regulatory/statutory submissions, ensuring internal and external deadlines are met
- Actively lead on the activities/life cycle of a fund, including but not limited to; fund closings, transfers of interest, investment transactions and winding up
- Ensure administration agreements capturing all variable/chargeable fees are in place for your portfolio of clients, quarterly invoices are raised in line with internal deadlines and settled in a timely manner
- Liaise with numerous external parties, including but not limited to, investment managers, legal firms and banking providers
- Assisting/leading on projects, ensuring deadlines are met and training is delivered
- Any other tasks or ad-hoc duties as necessary