Administration Assistant - Global Support Team - (12 month FTC)

St Peter Port, Guernsey
Temporary
Full-time

5 hours ago

Administration Assistant - Global Support Team - (12 month FTC)Department: Global Support Team (secretarial & administration support)Employment Type: Fixed Term ContractLocation: GuernseyDescriptionWith several major industry awards secured this year, a partnership of over 100, and the fastest growth we have ever experienced, Ogier is establishing itself as an innovative firm that does things differently, while remaining committed to both our people and our clients.Collaboration is key to how we work and we are looking for an Administration Assistant to join our innovative Global Support Team to provide administrative and secretarial support to the business.Key Responsibilities· Ownership of allocated administrative tasks and supporting the fee earners and wider teams in the business· Answering incoming telephone calls and taking and relaying accurate messages· Assisting with the production of documents (e.g. Cadastre Letters, Title Deed enclosure letters)· Typing up, binding and formatting documentation required· Ensuring active files are kept up to date (including filing of emails and correspondence, photocopying, printing and scanning) and closing matters when concluded· Processing expenses and payments, preparing invoices and sending out to the client and following up of payments with clients· Maintaining diaries and task lists as necessary. Organising in-house and external meetings and supporting with witnessing of Wills when required· Booking of restaurants and/or hotels and making travel arrangements for the fee earners· Maintaining firm contacts on our in house system including inputting new companies and individuals· Supporting other team members in busier periods, including reception cover from time to time· Ensuring adequate supplies of stationery stocks are maintained for your area· Actively participate in team meetings, social events and such other duties as the firm may reasonably require from time to timeSkills, Knowledge and Expertise

Have a tech savvy outlook and be comfortable working within a busy environment where quality of work is key
Previous administration experience (ideally in a legal or professional services environment)
Good organisational skills with an ability to efficiently and effectively manage your own time and prioritise your workload
Strong attention to detail is essential
Proficient in Word and Outlook and ideally have a working knowledge of Excel and PowerPoint. (In-house training on all our systems will be provided)

Ogier

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