Assistant Administrator (E)

• To provide assistance to the fund administrators in the administration of funds and other entities which primarily hold real estate assets, to ensure all activities fall within the guidelines/stipulations of the statutory or governing documents.
• To become familiar with the terms of all relevant Instruments and Agreements relating to the entities under the administration of Ocorian.
• To deal with incoming correspondence expeditiously. Reference should be made to the relevant supervisor where the demands of the correspondence exceed capabilities.
• To prepare detailed attendance notes of any telephone communication and circulate to relevant members of staff.
• When required, to prepare minutes and other meeting documents.
• To assist with the billing process, reviewing billing proformas/draft invoices where appropriate, at established frequencies and to discuss these with the Manager/Director prior to processing.
• Ensure that database records and statutory records are maintained and updated.
• When required, to undertake periodic reviews of clients' matters in accordance with the timetable set by the Director.
• To escalate any issues/risks arising promptly to the Manager/Directors where appropriate.
• To ensure a basic awareness and understanding of local Regulatory requirements.
• To carry out any function/activity reasonably required by the Manager, Management Team or Directors from time to time.

• Educated to A level or degree standard.
• The post holder should be willing to work towards a professional qualification.
• Strong IT skills.
• No funds/trust experience necessary but previous office experience would be an advantage.
• Good communication skills (written and spoken English).

• Good interpersonal skills are required to develop close working relationships with colleagues and clients.
• Flexibility, energy and enthusiasm.
• A solution drive attitude to problems.
• Good organisational skills and the ability to work methodologically and accurately.
• Team spirit.

• We are CLIENT CENTRIC - Clients are at the centre of our world, and we're committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS - We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE - We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE - With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL - We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Ocorian